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Marchl6, 2010 Minutes Housing & Redevelopment Authority Commissioners present: Peterson, Marchwick, Jurchen, Hofius, Youngberg. Also present: Director O'Brien, Assistant Director Anderson, Tenants, D. Botham, B, Pearson Chair Peterson called to order the regular meeting of the Housing Authority at 5:15pm. Consent Agenda approved. M/ Jurchen, S/ Hofius. All ayes motion carried. West Grove No Business. Director O'Brien reported that West Grove was still 100% occupied. Sibley Terrace 5.1 Director O'Brien asked for permission to sell the large wooden table and 6 chairs that had been in the community room. The residents would like to purchase some `comfortable' chairs with the proceeds. M/Jurchen S/Youngberg. All ayes motion carried. Parkview No Business. Alpine No Business. Executive Directors Report NONE Maintenance Engineers Report NONE Other Business 10.1 Director O'Brien asked if there were any questions on the changes to the personnel policy that was sent out with the board packet. The Director explained that the pay periods were being changed in the handbook to reflect the consistent schedule that they are now paid on. Commissioner Marchwick asked how there were being paid before and why it needed to be changed. It was explained that the prior policy was too vague, and that payroll should be paid on a consistent schedule. Commissioner Marchwick also questioned the change in hours of operations from 7:OOam - 3:30pm to 8am -4pm. He asked when lunch breaks were taken. It was explained that the policy is that if the 2 -15 minute paid breaks are not taken then the % hour lunch period is paid. Staff takes their lunch in the office so there is always someone there during the 8 -4 hours. Mayor Adams verified that these are the same hours the City observes. Director O'Brien reminded the board that they had already changed the hours at a previous meeting, and that the personnel manual was being updated to include that change. Commissioner Marchwick questioned the difference in the wording of the overtime section from the cities. He stated that he liked the cities policy. All agreed and it was moved to approve all proposed changes to the handbook after changing the overtime section to match the cities. M/Youngberg S/Marchwick. All ayes motion carried. 10.2 Election of officers. The position of Secretary was vacated by Clair Nagel. Laura Hofius volunteered `'fbr the position. M/Youngberg S /Jurchen. All ayes motion carried. 10.3 Director O'Brien presented information about The Initiative Foundations Healthy Organizations Program. She requested approval to submit an application for $5075 to their Stay Strong program. M/Peterson