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RELEVANT LINKS: <br /> If councilmembers don't have a city email account,there are some things to <br /> l._- think about before using a personal email account for city business. First, <br /> prefera.bly only the councilmember should have access to the personal emait <br /> account. Using a shared account with other family members could lead to <br /> information being inadvertently deleted.Also, since city emails aze <br /> government data, city officials may have to separate personal emails from <br /> city emails when responding to a public-records request. <br /> Second, if the account a city councilmember wants to use for city business is <br /> tied to a private employer,that private employer may have a policy that <br /> restricts this kind of use.Even if a private employer allows this type of use, <br /> it is important to be aware that in the event of a public-records request under <br /> the MGDPA, or a discovery request in litigation,the private employer may <br /> be compelled to have a search done of a councilmembers' email <br /> communication on the private employer's equipment or to restore files from <br /> a backup or archive. <br /> See Handbook for Minnesota �at may work best is to use a free,third-party email service,such as gmaiI <br /> Cities,Chapter 27 for more <br /> ����on�»o,��a� or Hotrnail, for your city account and to avoid using that email account�or <br /> management any personal email or for anything that may constitute an official record of <br /> city business since such records must be reta.ined in accordance with the <br /> state records-retention requirements. <br /> H. Advisory opinions <br /> � <br /> � 1. Department of Administration <br /> Minn.Stat.§13.072,�d. �e commissioner of the Minnesota.Department of Administration has <br /> I(b).See IPAD for an index <br /> of advisory opinions by topic. a.11�lOT1Ty t0 ISSllO II011-blri(IlTlg SC�V1SOTy OPIrilOriS Ori C0I"C11T1 1SSUeS T612.teC1 t0 <br /> the open meeting law.A court or other tribunal must give deference to an <br /> advisory opinion.A$200 fee is required.The Information Policy Analysis <br /> Division(Il'.AD)of the Department of Administration handles these <br /> requests. <br /> See Requesting an Open A public body subject to the open meeting law can request an advisory <br /> Meeting Law Advtsory <br /> opm;on from�aD. opinion from the commissioner. In addition, a person who disagrees with the <br /> manner in which members of a governing body perform their duties under <br /> the open meeting law can also request an advisory opinion. <br /> 2. Minnesota Attorney General <br /> Minn.Stat§8.07. See index '['he Minnesota Attorney General is authorized to issue written advisory <br /> of Attomey General Advisory <br /> opmions from 1993 to opinions to city attorneys on"questions of public importance:'The Attorney <br /> P`�'t� General has issued several advisory opinions on the open meeting law. <br /> Star Trtbtote Co.v.Univ.of ppinions of the Attorney General are not binding on the courts but are <br /> Minnesout Bd.ojRegents, <br /> 683 N.W 2d 274,zs9�nti�. entitled to careful consideration when they are of long standing. <br /> aooa�. <br /> � <br /> League af Minnesota Cfies Information Memo: 11/9/2015 <br /> Meetings of City Councils Page 22 <br />