10.02A Personnel Committee Recommendation-Personnel Policy Revision

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Ciiv of Pequot Lakes City of Pequot Lakes Personnel Policies Title: Acceptable Use Policy for Computer, Effective Date: [date adopted] Network Systems and Telephone Effective oate(s)of Amendment(s): 19.2.3 Electronic Mail The City provides employees with an email address for work related use. Some personal use of the City email system by employees is allowed, provided it does not interFere with an employee's normal work and is consistent with all City policies. The agency allows employees to access personal email accounts via the Internet provided such access occurs during non-work hours and fully complies with this computer use policy. An employee's personal email (and other personal documents) accessed via a City computer could be considered "public" data and may not be protected by privacy laws. Personal email and computer use may be monitored as directed by the City Administrator and without notice to the employee. Employees should not expect privacy in any activity conducted on a City owned computer. The following policies relate to both business and personal email content sent from a City computer: • Use common sense and focus primarily on using email for City business. Never transmit an email that you would not want your boss or other employees to read, or that you'd be embarrassed to see in the newspaper. • Do not open email attachments or links from an unknown sender. Delete junk or "spam" email without opening it if possible, do not respond to unknown senders. • Do not gossip or include personal information about yourself or others in an email. • Do not use harassing language, including sexually harassing language or any remarks including insensitive language or derogatory,offensive or insulting comments or jokes in an email. • All emails must comply with all City policies, including those related to respectful workplace,harassment prevention and workplace violence. • Do not curse or use swear words in an email. 19.2.4 Instant Messaging The City does not provide employees with resources or tools to communicate by Instant Messaging(IM)when conducting City business. Employees are not allowed to use IM as a mechanism for personal communication through the City's computer network or when using City equipment, and are not allowed to download or install any IM software on their City computer. 19.2.5 Social Media The City may have or use social media sites such as Facebook and MySpace, blogs and 65