Laserfiche WebLink
P. IMMEDIATE PAYMENT OF CLAIMS <br />The City Clerk is authorized to make immediate payment of claims for those claims <br />which are regular and recurring and where late fees or penalties cannot be avoided with <br />the following conditions. <br />1. A list of the claims that are regular and recurring in which penalties or late <br />fees cannot be avoided shall be approved by Council. <br />2. Amendments to the list of claims shall be approved by Council. <br />3. Claims that have been paid in this manner shall be added to the check <br />register for Council approval at the next regular Council meeting. <br />Vendors For Early Claim Payment <br />Cardmember Service (credit card purchases) <br />Crow Wing Power (electricity) <br />Fleet Services (fuel card purchases) <br />Ikon Office Solutions (copy machine lease & copies) <br />MailFinance (postage machine) <br />Minnesota Pollution Control Agency (permits) <br />Minnesota Power (electricity) <br />Minnesota Revenue (sales & use tax returns) <br />State of MN (vehicle tabs & licensing) <br />TDS Telecom (telephone & internet services) <br />Verizon Wireless Services (cell phones service) <br />Xcel Energy (natural gas) <br />Immediate payment of claims may be made when payment of a claim is based on a <br />contract and cannot be deferred until the next Council meeting without loss to the City <br />through forfeiture of discount privileges or otherwise, per State Statute 412.271, Subd 4, <br />with the following conditions. <br />1. The claim must be endorsed by a majority of the Council members. <br />2. The claim must be added to the check register for Council approval at the <br />next regular Council meeting. <br />Q. GENERAL POLICIES <br />1. Checks that don't clear the bank — If a check has not cleared the Bank in six <br />months, the City reserves the right to stop payment on the check. The city will <br />issue a new check; however, the stop payment banking fee will be deducted from <br />the original check amount. This deduction will not apply to payroll checks. <br />2. Capital Expenditures — Any employee making a capital expenditure over $5,000 <br />is required to receive at least two quotes for such expenditure. <br />3. Collection Agency — Utility charges that cannot be recovered by certifying the <br />charges to taxes will be turned over for collection to a collection agency when <br />they are three- months past due. Delinquent bills not related to utility charges will <br />also be turned over to a collection agency when they are three- months past due. <br />All accounts will be reviewed on a quarterly basis. <br />4. Capital Outlay Carryover — This budget line item is for the purpose of <br />11 -1 -11 Accounting & Reporting Policies <br />8 <br />