11.02 - Amendment to Cell Phone Policy

Home Browse Search

City of �- Pequot Lakes— CELL PHONE POLICY PURPOSE The purpose of this policy is to provide guidance regarding cellular (cell) phone privileges and to define City expectations with regard to use of City -owned cell phones. The Internal Revenue Service (IRS) requires that stringent controls be in place to ensure compliance of IRS regulations. GENERAL PROVISIONS Based on business needs, the Department Head will determine which positions in their departments require a cell phone. Employees who require a cell phone will be allowed to choose from two options. One option provides a City -owned cellular phone. The other option provides a cellular telephone stipend for use of a personal cellular phone for business and personal use. PLAN OPTIONS PLAN A: CITY -OWNED CELL PHONE AND SERVICE PLAN — City Use Only Under Plan A, the City issues a cell phone and cell phone number to the employee for work related use ONLY in completion of the employee's work duties. Under Plan A, the cell phone may not be used for Dersonal calls or texts. Under Plan A, the full cost of the phone, equipment and service plan is paid by the City. All equipment is owned by the City. Employees assigned a City cell phone must sign an acknowledgement that no personal use will be allowed. The acknowledgement will be placed in the employee's personnel file. Under Plan A, the City reserves the right to monitor the use of all City -owned cellular phones. The Department Head is responsible for auditing the usage of the phone by reviewing the call log at least one month each year to assure that no personal usage has occurred. The Department Head shall complete a Call Log Review Form at the time of the audit and shall note any instances of personal use on the form. Upon separation of employment, the employee must return the City -owned cellular telephone and the City- assigned telephone number. "..