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MONTHLY STAFF REPORT City Clerk's Office July, 2011 Meetings City Council Meeting July 5, 2011, Regular Meeting • Made a Library Building loan payment of $3,000 to Adams • Appointed Council Member Malecha as the liaison to the Fire Department • Adopted Ordinance 11 -03 regarding variance review criteria • Transfer $710.69 to the General Fund with $465.25 from the Water Fund and $245.44 from the Sewer Fund • Council consensus not to advertise at the present time for a Water /Waste Water Operator • The Council concurred with the concept of a mill and overlay for County Road 11 in 2012 • Decided not to pursue a new Managed IP Phone System with TDS at this time • Accepted the proposal from LarsonAllen for completing the City's annual audit Park Commission — July 14, 2011 • This meeting was cancelled by the Park Commission. Economic Development Commission — July 19, 2011 • Minutes are attached. The EDC is in the process of reviewing the City's fee structure for water and sewer rates and WAC and SAC rates. The EDC would like to see a policy for use of WAC and SAC fees. Staff is working with the City Engineer to gather information to present to the EDC on these items. • The EDC has authorized the removal of the Industrial/Business Park signs as they are both old and outdated. Budgets — The Clerk's office continues to work with departments on the proposed 2012 budgets. The Job Evaluation Committee has met to review job descriptions and job points and will be making a recommendation to the Council. Tim Bray — Attached is a letter from Tim Bray regarding being recalled to active duty. 2010 Census — Attached is information from the State Demographer's Office. This information shows the results of the 2010 Census of Pequot Lakes. Fire Department Audit— Attached is the 2010 Fire Relief Audit Council Minutes — At the last Council meeting, Council Member Ryan requested staff to look into procedures for producing minutes for the City. Attached is information that I have gathered from the State Auditor and from the League of Minnesota Cities.