04.04 January 20, 2004 HRA Minutes

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AGENDA ITEM #4 4 January 20, 2004 The Housing development Authority of Pequot Lakes met at Sibley Terrace on January 20, 2004. Chair Peterson called the meeting to order. Commissioners present: Peterson, Teie, Jurchen,Nagel. Also present: Director Thurlow and assistant Walsh. Minutes were read and approved. M/Teie, S/Nagel. M/carried. Bills were reviewed and approved for payment as follows: M/Teie, S/Nagel to approve Sibley Terrace bills and transfer funds from savings to pay the deficit. M/Jurchen, S/Teie to approve payment of the Parkview bills. M/carried. M/Teie, S/Nagel to approve payment of the Alpine bills. M/carried. Agenda: Sibley Terrace 1. The Director gave a report on the West Grove Townhome Project. A Builders Risk policy taken out by NorSon has been received. Title Insurance has been issued through Complete Title. A Consolidation Form has been drafted by the County Auditor's office and given to Planning and Zoning as requested. Things are on hold until Norson comes in for the permit. The Trust Administrator has asked for copies of two resolutions and the names of Board members. 2. The Director requested she be allowed to take bids for garbage hauling. It seems there is a need for twice-weekly pick-up at Sibley Terrace now, since the dumpster was replaced with a smaller one. It has been difficult to work with the local hauler who has had the HRA's business for the duration. The Director would be interested to see what other haulers are charging and how they operate. The Board concurred,but the chair felt the current hauler should be told. 3. The Kiser lot trailers were demolished this past week. The bill was received from Gravdahl Demolition, and the lot is now cleaned up. Landecker has completed the survey. The city will be sent the demolition bill,per their agreement to pay expenses up to $3,000. The next step towards getting the two new homes built is to appear before P &Z with a request for a lot split. The application and$300 has been sent in and we will be on the Feb. 19`x'meeting. 4. The Capital Fund Plan for 2004 has been submitted electronically. The PHA has received Bonus Capital Fund money for 2003. 5. The Director will be obtaining bids for flooring throughout the commons areas, and Capital Fund money remaining from 2003 will be used. 6. A vacancy has occurred at Sibley Terrace. The tenant has been a long-time resident. M/Nagel, S/Peterson to refund the deposit less any charges for cleaning.