Resolution 91-15 - Laserfiche WebLink

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RESOLUTION APPOINTING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES WHEREAS. the Minnesota Government Data Practices Act, Minnesota Statues, Section 13. 02, requires this city to appoint one person as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals, government data, and summary data, with this city and, WHEREAS, the city council is concerned with the responsible use of city data and wishes to satisfy this concern by immediately appointing as administratively qualified Responsible Authority as required under the Act and assigning duties to that person; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PEQUOT LAKES, MINNESOTA: 1 . The city council of Pequot Lakes, Minnesota, appoints Terri J. Russell as the Responsible Authority for the purposes of meeting all requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Sections 13. 01 through 13. 90. 2. The Responsible Authority may designate a city employee or employees to assist in the administration and enforcement of the duties of the Responsible Authority and to be in charge of individual files or systems containing government data and to receive and comply with requests for government data. If the Responsible Authority appoints a designee or designees, this appointment must be in writing, and the city council shall be provided a copy of the appointment. If designees are appointed, the Responsible Authority shall instruct the designees in the requirements of administering and enforcing the Minnesota Government Data Practices Act. 3. The duties of the Responsible Authority and designees are as follows: a. The Responsible Authority shall keep records containing government data in such an arrangement and condition as to make them easily accessible for the convenient use by the public, photographic, photostatic, microphotographic, or microfilmed records shall be considered as accessible for the convenient use regardless of the size of these records. b. The Responsible Authority shall establish procedures to insure that requests for government data are received and complied with in an appropriate and prompt manner. c. The Responsible Authority or designee shall, upon request by any person, permit that person to inspect and copy government data during the normal business hours of the city and at places provided by the Responsible Authority, and if the person request, that person shall be informed of the data `s meaning. The responsible Authority or designee shall provide copies of government data upon request. The Responsible Authority or designee shall require the requesting person