Resolution 07-13 - Laserfiche WebLink

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4 audit of the books and accounts of the Secretary and the Treasurer annually, according to law, and shall submit a written report of the condition of the Association to the members at the annual meeting. The investment of the funds of the Association shall be in the exclusive control of the Board of Trustees, in conformance with state statutes, and the bylaws. The members of the board shall act as Trustees with a fiduciary obligation to the State of Minnesota, the City, and the members of the Association. The Trustees shall participate in continuing education to keep themselves abreast of their fiduciary responsibilities. Section 2 -BOARD MEMBERS. The Board of Trustees consists of nine members; six members elected by the membership and three drawn from officials of the municipality served by the Fire Department. The three municipal trustees must be one elected official and one elected or appointed municipal official both of whom must be annually designated by the municipal governing board, and the fire chief. A vacancy in a non ex officio position on the Board may be filled by the remaining members at any regular or special board meeting. The board member selected to fill the vacancy holds office only until the next special or annual meeting of the Association membership when the successor must be elected by the membership. Section 3 - OFFICERS. The President, Secretary, and Treasurer shall be elected from among the elected trustees by the membership for 1 year terms. The election of the trustees shall be staggered. In no event shall any trustee hold more than one officer position at any one time. In no event shall any ex officio trustee hold an officer position. Section 4 - PRESIDENT. It shall be the duty of the President to attend and preside at all meetings of the Association and the Board of Trustees. The President shall enforce the due observance of Minnesota State Statutes, the Articles of Incorporation and the Bylaws of the Association and see that the officers properly perform the duties assigned to them. The President shall sign all checks issued by the Treasurer and all other papers requiring the President's signature. The President shall be a member of all committees and shall exercise careful supervision over the affairs of the Association. Section 5 - SECRETARY. It shall be the duty of the Secretary to keep and post a true and accurate record of the proceedings of all meetings of the Association and of the Board of Trustees. The Secretary shall keep a correct record of all amendments, alterations and additions to the bylaws in a separate book from the minute books of the Association. The Secretary shall prepare all paperwork and obtain required signatures for relief benefits due to membership and ensure benefits are distributed to the appropriate parties. The Secretary shall keep an account book in which to enter all money transactions of the Association including the dates and amounts of all receipts and the source from which derived and the dates and the amounts of all expenditures with the payee and the object. The Secretary shall keep individual files and a roll of membership, with the date of joining, resignation, discharge, retirement, dues, and retirement benefits paid. The books of the Secretary shall be at all times open to the Board of Trustees. The Secretary shall prepare and process all correspondence as needed. The Secretary shall jointly with the Treasurer prepare and file all reports and statements required by law.