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Minnesota Design Team—Step by Step Process STEP 1 A community's first step is download and review the MDT Workbook,found online at http://www.aia-mn.org/get-involved/committees/minnesota-design-team/. Communities may contact Mary Larkin at larkin @aia-mn.org to ask questions or if desired,a MDT representative could speak with or visit the community to explain in-depth about MDT,the application process, preparation for the visit, a sample weekend visit itinerary, and suggestions on how to implement plans after the visit is over. STEP 2 The community must submit a complete application. (The application form,along with instructions,is included in the workbook—see website link above.)A completed application will include the application form, letters of support,and photographs and maps of the community. STEP 3 The MDT committee will review the application to: (1) accept the application; (2) accept the application with conditions;or(3) decline the application.An application accepted with conditions may mean that portions of the application are incomplete or that more support is needed representing the larger community. Within 60 days after the date the application is received,MDT will contact the community regarding the acceptance of the application. STEP 4 After the application is approved, MDT will schedule and conduct a screening call and/or visit with community leaders.This provides an opportunity for MDT to discuss how a weekend visit works and for the community to ask questions. STEP 5 After the screening call and/or visit is completed and the community is found to be a good candidate, MDT will send a contract to the community outlining MDT's and the community's obligations.The community signs the contract and submits it along with a check "1 for$2,500 (1/2 of the total $5,000 payment). Once the signed agreement and the first check is received at AIA Minnesota,the visit dates are confirmed and the planning process may begin. STEP 6 At this time, MDT team leaders are recruited and they begin to plan the make-up of professions needed for the team (based on community needs).Team leaders will serve as the community's primary contact in preparation for the weekend visit and will communicate with community leaders throughout the process as frequently as necessary. STEP 7 It typically takes a community six months to prepare for a weekend visit. During this time the community'organizes into workgroups to: (1) recruit host families to house MDT volunteers; (2) publicize the visit; (3) fundraise for needed expenses; (4) organize community background information,surveys, and presentations; (5)organise a community tour;and (6) reserve facilities to be used during the weekend visit.At the same time, MDT team leaders recruit team members,create base maps of the community, and assist the community with preparation. STEP 8 Minnesota Design team weekend visit is conducted (see next page). STEP 9 After the MDT weekend visit, MDT will conduct a follow-up conversation with the community that may be a visit, call, or an online discussion.The purpose of this follow up is for MDT to review the community's progress and provide guidance and advice.The follow-up will include the community's coordinating committee, MDT team leaders, and a small number of MDT team members. 2 Minnesota Design Team/AIA Minnesota