01-07-2014 Special City Council Minutes

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� City Council Minutes January 7, 2014 Page 7 of 8 ----------------------------- MAYOR ADAMS MOVED TO APPOINT TAMARA LANNING TO THE HRA FOR ONE 5-YEAR TERM FROM JANUARY 1, 2014 — DECEMBER 31, 2018 AND CLARA NELSON TO THE HRA FOR A FOUR-YEAR TERM FROM JANUARY 1, 2014 THROUGH DECEMBER 31, 2017. COUNCIL MEMBER GARDNER SECONDED THE MOTION. MOTION CARRIED 5-0. 10.6. Citv Attornev Services for 2013 The City Clerk stated that the she and Council Member Pederson reviewed eight proposals for city attorney services. She recommended that the Council consider hiring Flaherty & Hood. She explained that the firm specializes in serving cities in the Greater Minnesota area and deal only with municipal issues. The firm offers a full range of legal services along with very competitive rates. The Clerk, Police Chief, Council Member Sjoblad, Dawn Bittner and Council Member Pederson met attorneys Chris Hood and Robert Scott who will be the main contacts for the City. COUNCIL MEMBER SJOBLAD MOVED TO ENTER INTO THE CONTRACT FOR CIVIL CITY ATTORNEY LEGAL SERVICES WITH � FLAHERTY & HOOD, P.A. COUNCIL MEMBER GARDNER SECONDED THE MOTION. MOTION CARRIED 5-0. 10.7. Insurance Aqent of Record COUNCIL MEMBER GARDNER MOVED TO REAPOINT LAKELAND AGENCY AS THE INSURANCE AGENT OF RECORD FOR 2014. COUNCIL MEMBER PEDERSON SECONDED THE MOTION. MOTION CARRIED 5-0. 10.8. Personnel Policy Revisions The City Clerk noted that there have been some amendments to the Personnel Policy. Some of the changes were done to comply with new statutory requirements. Some of the main revisions include: • Clarification on personnel policy versus union contract policy provisions. • Time off during probation periods. • Ctarification on availability of personnel files. • Direct deposit requirement. • The elimination of personal time and holidays as being counted � toward hours worked for calculating overtime.